From Manual to Magical: Automating Your Workflow with AI

Francis Van Havenbergh

— 1 min read
From Manual to Magical: Automating Your Workflow with AI

Most people still spend hours every week on repetitive, boring tasks. With AI and smart automation, you can transform your daily workflow from “manual” to “magical.” Here’s how:

Step 1: Map Your Repetitive Tasks

List what you do daily or weekly. Highlight tasks that are rule-based or repetitive.

Step 2: Find the Right Tools

For every job, there’s an AI or automation app:

  • Email sorting: Gmail AI, Clean Email
  • Scheduling: Calendly, Google Assistant
  • File management: Zapier, IFTTT, n8n
  • Social posting: Buffer, Hootsuite

Step 3: Set Up Automations

  • Use Zapier or IFTTT to connect apps (e.g., new lead = add to CRM + send intro email)
  • Automate calendar invites and reminders
  • Batch schedule social media content

Step 4: Test and Refine

Check for glitches, missed steps, or bad timing. Fine-tune triggers and actions.

Step 5: Add AI for Smart Decisions

  • Use AI to analyze results, prioritize leads, or generate new campaign ideas automatically.

Case Study

A marketing freelancer used Zapier to handle lead intake, Asana to assign tasks, and ChatGPT for quick content drafts—freeing up 15+ hours per week.

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